A 24/7 desk-support workforce that keeps the ATS clean, chases timesheets, screens candidates and writes the spec — across the system your consultants live in.
A 24/7 desk-support fleet that chases timesheets to invoice-readiness, drafts ranked shortlists, re-engages the warm bench and watches right-to-work expiry — the same discovery-screen-draft-chase pattern proven live, wrapped onto Bullhorn or Vincere.
The work lives in the seams
An agency runs on its ATS/CRM but the data leaks at every seam — candidate records go stale, the bench isn't re-screened, contractors forget timesheets so invoices slip, and compliance documents expire unnoticed — while consultants spend the billable day copy-pasting between systems.
Your stack today
Real software, wrapped as tools your agents can use — no rip-and-replace. Any system not listed is wrapped to order.
From your systems to your agents
We wrap each system as a clean, named tool at the MCP boundary — so a specialist sees tools, not vendor APIs, and one system breaking never cascades into the rest.
The specialists for recruitment & staffing
Named agents for this sector — each a transferable function, grounded on a specialist already running live in the fleet.
Timesheet & Invoice-Readiness Controller
Tracks outstanding contractor timesheets each week, chases workers and approvers across email and WhatsApp and confirms the run is reconciled and ready for invoicing, behind a send gate.
Modelled on Sarah · Credit Control Specialist (Legacie)
Candidate Screening & Shortlist Coordinator
Parses inbound applications and CVs against the live brief, drafts a ranked shortlist with reasons and gaps, books screening calls and keeps the ATS record current — leaving hiring judgement to the consultant.
Modelled on Ruby · Executive Personal Assistant (Legacie)
Bench Redeployment Analyst
Watches contracts approaching end date, matches available candidates to open roles from the ATS and re-engages the warm bench before they go cold.
Modelled on Georgia · Business Intelligence (WH Scott)
Right-to-Work & Compliance Controller
Monitors right-to-work, certification and contract-document expiry across the placed workforce, chases lapsing items, routes signatures and keeps an audit-ready compliance register.
Modelled on Henry · Blocks Support Agent (Legacie)
Job-Spec & Candidate-Pack Writer
Drafts on-brand job adverts and candidate submission packs from live vacancy and CV data, standardises formatting to client templates and holds each one for consultant sign-off.
Modelled on Hugo · Construction Support Manager (Legacie)
What the fleet does
A governed specialist for each job — each allowed exactly one role, each gated, attributed and audited. We never put judgement and a send button in the same box.
Timesheet chasing and invoice readiness
Credit ControllerTracks which contractor timesheets are outstanding each week, chases workers and approvers politely across email and WhatsApp, and confirms the run is reconciled and ready for invoicing — escalating only the genuine stragglers, behind a send gate.
Outcome. Timesheets in on time so invoicing and pay runs stop slipping to midnight reconciliations.
Candidate screening and shortlist drafting
Executive AssistantParses inbound applications and CVs against the live brief, drafts a ranked shortlist with reasons and gaps, books the screening calls, and keeps the candidate record in the ATS current — leaving the hiring judgement to the consultant.
Outcome. Consultants open the day to a briefed, ranked shortlist instead of an unsorted inbox of CVs.
Bench redeployment and re-engagement
Business AnalystWatches contracts approaching their end date, matches available candidates to open roles from the ATS, and re-engages the warm bench before they go cold — surfacing redeployment opportunities the desk would otherwise miss.
Outcome. More placements filled from the existing database, fewer good candidates lost to silence.
Right-to-work and compliance document control
Compliance ManagerMonitors right-to-work, certification and contract-document expiry across the placed workforce, chases the missing or lapsing items, routes signatures, and keeps an audit-ready compliance register with every gap named.
Outcome. Placed workers stay compliant with no expired document discovered after the fact.
Job spec and candidate-pack writing
Document ControlDrafts on-brand job adverts and candidate submission packs from the live vacancy and CV data, standardises formatting to client templates, and holds each one for consultant sign-off before it posts or sends.
Outcome. Consistent, well-written adverts and submission packs produced in minutes, approved before they leave.
No client named here — only what we’d build
Mirrors Usermode's live bid-writing and credit-control fleet — Jacob hunts tenders and drafts compliant bids against a won-bid library while Sarah chases arrears across thousands of accounts. The same discovery-screen-draft-chase pattern maps directly onto an ATS-centred staffing desk by wrapping Bullhorn or Vincere as agent tools.
Every agent above is grounded on a specialist already running live in the fleet — the same patterns, wrapped onto your systems.
Give us a job description. You get a tested agent.
Brief it like you would a new hire. We build it, test it against your reality until the evals are green, ship it in 14 days — then keep adding features so your agents always stay ahead.
- Role
- Timesheet & Invoice-Readiness Controller
- Owns
- Tracks outstanding contractor timesheets each week
- Good looks like
- Its one job done every day, to a standard we test before it ships.
- Never
- Send or commit anything external without a human approval.
- 1Build
Systems wrapped as MCP tools. One job, one gate.
- 2Test
Golden traces + shadow mode behind a reply whitelist.
- 3Ship
Live on your channels in 14 days — governed and audited.
- 4Iterate
Monthly evals + new features, so it stays ahead.
Sarah
Timesheet & Invoice-Readiness Controller
- Golden traces passing
- Approval gate on every external send
- Attributed + audited
“An agent you cannot test is not a product. It is a rumour with API access.”
See how we workPut your recruitment & staffing operation on autopilot
Start with a £2,500 AI Readiness Audit on your stack — a ranked map of where the integration tax costs you most, fully credited against any engagement.