A delivery and operations workforce that protects margin — joining your project management, time, billing and reporting so nothing falls between the brief and the invoice.
A delivery-and-operations fleet that catches margin erosion while projects are live, ships branded client reports on the first of the month, plans resourcing weeks ahead and drafts evidenced pitches — powered by the same document-intelligence and BD muscle Usermode runs live.
The work lives in the seams
Agencies run a project tool, a separate billing and time system, a media stack and a pile of client reporting spreadsheets — and profitability hides in the gaps, so time goes unlogged, scope creep is invoiced late, and client reports are rebuilt by hand every month.
Your stack today
Real software, wrapped as tools your agents can use — no rip-and-replace. Any system not listed is wrapped to order.
From your systems to your agents
We wrap each system as a clean, named tool at the MCP boundary — so a specialist sees tools, not vendor APIs, and one system breaking never cascades into the rest.
The specialists for marketing & creative agencies
Named agents for this sector — each a transferable function, grounded on a specialist already running live in the fleet.
Project Profitability Accountant
Joins logged time, project budgets and actual costs into a live margin read per client and project, flags overruns and scope creep as they happen and assembles a weekly profitability pack with at-risk jobs named.
Modelled on Aaron · Management Accountant (Legacie)
Client Reporting Analyst
Pulls campaign and analytics data across every paid and organic channel, builds the monthly client performance report against agreed KPIs in the agency's template and drafts the commentary for the account lead.
Modelled on Georgia · Business Intelligence (WH Scott)
Resourcing & Utilisation Coordinator
Reads the project pipeline and current allocations to flag who is overbooked and who is idle in the weeks ahead, surfaces clashes early and drafts a balanced resourcing plan for the resourcing lead.
Modelled on Ruby · Executive Personal Assistant (Legacie)
New-Business Proposal Writer
Drafts proposals, scopes and pitch decks from the brief and the won-work library, prices them against standard rate cards and assembles a branded, vision-checked document for sign-off.
Modelled on Jacob · Business Development Director (Legacie)
Creative QA & Brand Guardian
Runs deliverables through a brand and brief check before they reach the client, flags off-spec assets, keeps the approval chain and version history clean and routes each round of feedback.
Modelled on Scarlett · Marketing Manager & Brand Guardian (Legacie)
What the fleet does
A governed specialist for each job — each allowed exactly one role, each gated, attributed and audited. We never put judgement and a send button in the same box.
Project profitability and margin watch
Management AccountantJoins logged time, project budgets and actual costs into a live margin read per client and project, flags overruns and scope creep as they happen, and assembles a weekly profitability pack with the at-risk jobs named.
Outcome. Margin erosion caught while the project is live, not discovered in the post-mortem.
Client reporting and performance roll-up
Business AnalystPulls campaign and analytics data across every paid and organic channel, builds the monthly client performance report against agreed KPIs in the agency's template, and drafts the commentary — staged for the account lead to approve.
Outcome. Branded client reports ready on the first of the month instead of a recurring reporting scramble.
Resourcing and utilisation planner
Executive AssistantReads the project pipeline and current allocations to flag who is overbooked and who is idle in the weeks ahead, surfaces clashes before they bite, and drafts a balanced resourcing plan for the resourcing lead to confirm.
Outcome. Capacity problems spotted weeks ahead, so delivery and hiring decisions are made early.
New-business proposal and pitch writing
Bid WriterDrafts proposals, scopes and pitch decks from the brief and the agency's won-work library, prices them against standard rate cards, and assembles a branded, vision-checked document for the new-business lead to sign off.
Outcome. Well-evidenced, on-brand proposals out the door faster, drawn from what the agency has already won.
Creative QA and asset version control
Document ControlRuns deliverables through a brand and brief check before they reach the client, flags off-spec assets, keeps the approval chain and version history clean, and routes each round of feedback to the right owner.
Outcome. Fewer embarrassing brand slips and a controlled, traceable approval trail on every asset.
No client named here — only what we’d build
Powered by the same document-intelligence and BD muscle Usermode runs live — a vision-judged authoring loop that produces brand-locked, audit-ready documents, and a bid writer that drafts evidenced proposals from a won-work library. For an agency that is proposal writing, client reporting and margin control on a different stack.
Every agent above is grounded on a specialist already running live in the fleet — the same patterns, wrapped onto your systems.
Give us a job description. You get a tested agent.
Brief it like you would a new hire. We build it, test it against your reality until the evals are green, ship it in 14 days — then keep adding features so your agents always stay ahead.
- Role
- Project Profitability Accountant
- Owns
- Joins logged time
- Good looks like
- Its one job done every day, to a standard we test before it ships.
- Never
- Send or commit anything external without a human approval.
- 1Build
Systems wrapped as MCP tools. One job, one gate.
- 2Test
Golden traces + shadow mode behind a reply whitelist.
- 3Ship
Live on your channels in 14 days — governed and audited.
- 4Iterate
Monthly evals + new features, so it stays ahead.
Aaron
Project Profitability Accountant
- Golden traces passing
- Approval gate on every external send
- Attributed + audited
“An agent you cannot test is not a product. It is a rumour with API access.”
See how we workPut your marketing & creative agencies operation on autopilot
Start with a £2,500 AI Readiness Audit on your stack — a ranked map of where the integration tax costs you most, fully credited against any engagement.